2001
STANDARD OPERATING PROCEDURES
FOR ARTIFACT/LOGSHEET CHECK-IN

STAGE 1 - LAB CHECK IN:

Artifacts and Logsheets are turned in to Taffi Fisher or Noel Wells.

1. Check that all data has been filled into the top section of the Logsheet.
      
2. Check that all copies are legible, especially where corrections have been made.
    
3. Check that the Site or Wreck corresponds with the DGPS positions they recorded.
    
4. Do they have a time departed and returned?
    
5. Are the Daily Activities listed?
    
6. Are holes numbered consecutively? Check the last hole listed on the Logsheet previously turned in to make sure they have not skipped/repeated numbers.
    
7. Are tags numbered consecutively? Check the last tag number used on the Logsheet previously turned in to make sure they have not skipped/repeated tag numbers or dates.
    
8. Are Quantities correct?
    
9. Check the Description column carefully. Make sure the type of material is noted as well as an accurate description.
    
10. If all information is correct and artifacts accounted for, initial outside the Description column.
     
11. If all recovered artifacts are accounted for, write Received by and sign your name with the date at the bottom right hand corner of each Logsheet.
     
12. Give the pink copy to the subcontractor.
     
13. Stabilize the artifacts and give logsheets to office personnel for Data Entry and State Compliance Preparation.

STAGE 2 - DATA ENTRY/DOCUMENTATION:

1. Separate Logsheet copies white for the State and yellow for data entry/archival.
    
2. Double check all information checked in Stage 1.
    
3. All artifacts will be entered into an Artifact Database which is compatible with those for previous seasons.
    
4. Fill in Data Sheets/ artifact cards for individual artifacts.
    
5. Make sure unique artifacts are drafted, measured, weighed, photographed and unique traits photographed close up.

STAGE 3 - OFFICE USE/STATE OF FLORIDA:

1. Print out Days Worked Analysis by subcontractor for the State of Florida.
    
2. Collect white copies to submit to State of Florida. (monthly)
    
3. File yellow copies in notebooks organized by vessel name for Office/Lab use. Make sure each section is arranged in chronological order.

END OF SEASON:

1. Tally Activity on Site and Total Holes for each vessel in computer and print out. (mail to State)
    
2. Make sure all Logsheets and artifacts have been turned in.
    
3. Make sure each vessel has turned in an End of Season Logsheet.
    
4. Create Certificates of Authenticity.

END OF SEASON - DATA ENTRY/DOCUMENTATION:

1. Complete Artifact Database for season, and make print-outs.
    
2. Compile Databases for Silver and Gold Coin analyses, and make print-outs.
    
3. Participate in State of Florida Inventory.
    
4. Compile Archaeological Report.
    
5. Submit one copy of report to State of Florida and one for Office use.

END OF SEASON - LAB:

1. Make sure all artifacts have been turned in and are conserved/stabilized.
    
2. Make sure all have been photographed.
    
3. Have Silver and Gold Coins analyzed.
    
4. Participate in State of Florida Inventory/ Donation
    
5. Organize artifacts for Division/Donation.